NUXALK NATION – DEPUTY CHIEF ADMINSTATIVE OFFICER

NUXALK NATION – DEPUTY CHIEF ADMINSTATIVE OFFICER

HI!
Come work, live and play in the beautiful Bella Coola Valley, one of the most gorgeous places on Earth. If you are an adventurous soul, this is an opportunity for you. Embrace the rich culture of the welcoming Nuxalk people. Hiking, fishing, rafting, exploring, photography, wildlife—Bella Coola has it all. Discover why the “Freedom Road” and the “Hill” have a great story to tell. Our Valley has many cultural landmarks and storied areas of importance. This pristine Valley welcomes you to a place where great waterfalls abound, mighty rivers are home to all the Salmon species, plus Steelhead, trout, and char. Make a home in a place where the mountains touch the sky.

WHAT WE NEED

You will act in stead of the CAO when they are unavailable and/or away.
We require a dynamic, intuitive person with strong people skills. The ideal candidate is ethical and values integrity above all else. The person will be well organized and a conscientious planner. Matching flexibility with adaptability, the candidate will have superior written and oral communication skills.

Reporting to the CAO, as part of the administrative team, the Senior Executive Assistant will have the opportunity to contribute to key projects and programs, embrace new communication technologies, and capture the key points and action items in meetings. You will thrive on creating an engaging work environment, for both in-office and remote employees, and will demonstrate these skills not only within your team, but also as a key member of supporting the CAO, Chief and Council and Director of Finance.

What you get

A 35-hour work week; Monday to Friday 8:30 AM to 4:30 PM with a lunch hour.
Salary ranging from $75,000 to $82,215 per annum.
A generous benefit package.
Ongoing professional development opportunities.
Dress is casual but professional.

Qualifications

A Bachelor’s degree in a related field and/or equivalent combination of education and experience in Business Administration with a minimum of 5 years demonstrated relevant experience.

Key skills, knowledge and abilities
-Excellent interpersonal and communication skills—ability to ensure great written and oral communication with people at every level within the Nuxalk Nation and external stakeholders.
-Proactive, calm and self-motivated to deal with issues as they arise.
-Flexibility—ability to multi-task and reprioritize as needs evolve.
-Be able to take and provide direction in a calm and dependable manner—be resilient in the face of adapting to unplanned changes.
-Demonstrated strong organizational skills and a positive aptitude to engage people on organizational best practice, including providing effective meeting agendas and minutes.
-Resilience—being cool, calm and collected.
-Excellent personal computer and technological skills with proficiency in Microsoft 365, Adobe Acrobat, PDF Exchange and other platforms.

Job description

-Provide administrative support for CAO and Chief and Council
-Managing calendars and appointments for CAO and Chief and Council
-Coordinate meetings, travel, catering and other scheduled events for CAO
-Organize management meetings for CAO and Chief and Council
-Organize Nuxalk team events (lunch, outings, celebrations, etc.)
-Handle mail and courier services for CAO and Chief and Council
-Support Human Resources initiatives for the Nation including securing and designing an efficient management system for all Nuxalk Nation personnel files to be housed in CAO’s office.

Human Resource assistance will be required but not limited to such matters as job descriptions, employee orientation, onboarding, exit interviews, and other important requirements.
-Manage office supplies and equipment purchases
-Respond to public concerns by prioritizing issues, providing information and explanations where necessary
-Research any area of need for the CAO and the Nation
-Expertise with Microsoft tools and other essential software platforms
-Assist with meeting minutes and execution of action items
-Establish reporting systems, create reports and ensure data is reported timely and accurately
-Ability to troubleshoot and resolve issues as they arise
-Assist in promoting current communication channels
-Designing, drafting and collating reports; drafting correspondence as directed
-Assist in prioritizing tasks for CAO and Chief and Council
-Design and develop efficient record keeping and systems for the Nation
-Ensure that all record and monitoring systems are efficient and current
-Attend and chair scheduled meetings as required and directed. Take, draft and distribute meeting minutes as required
-Assist CAO with employee contact which may include drafting memos, emails, letters and any manner of communications
-Sit on the Nuxalk Nation Occupational Safety and Health Committee
-Assist in providing ongoing training and professional development for the Nation
-Participate in ongoing professional development and other training as required
-Support the CAO’s position when the CAO is not available
-Other related duties and assignments as required

For further information, please contact Mr. Terry Webber, CAO, Nuxalk Nation—phone 250-799-5613 (204); email CAO@nuxalknation.ca

Note: Posting remains open until position is filled.