Office Administrator

Quesnel & District Minor Hockey is accepting applications for the position of Office Administrator.

Wage: $22-25 per hour, based on experience

Hours: 25 hours per week; contract runs from mid-August 2026 to April 30, 2027; job has potential to renew for the following season

This position is responsible for the day-to-day management and operation of the minor hockey office throughout the pre-season, regular season, and post-season. The successful candidate will play a key role in supporting the organization, its player, families, volunteers, and executive member while ensuring efficient office operations and clear communication.

Roles and Responsibilities of this Role:

• Reports directly to the Quesnel Minor Hockey Executive
• Receive all incoming mail, emails and telephone calls to Quesnel Minor Hockey, and direct such correspondence to the appropriate executive member
• Provide general information regarding minor hockey in replies to inquiries
• Arrange for adequate office supplies and stationery
• Prepare and send correspondence on behalf of Quesnel Minor Hockey
• Create documents and forms, as required
• Maintain the policy manual
• Oversee the online registration, through the Hock Canada Registry
• Distribute player lists and contact information to division directors
• Roster teams in the Hockey Canada Registry
• Complete the carding process of all Rep teams
• Attend Ice Allocation meetings
• Coordinate the scheduling, rescheduling, and cancellation of ice time for all divisions
• Receive tournament schedules in conjunction with the appropriate executive member
• Provide the treasurer with a monthly breakdown of ice time and prime and non-prime rate
• Assist with obtaining ice time for clinics, as required
• Send a weekly ice schedule to the executive, and post it on the QDMHA bulletin board
• Provide an administrator monthly report to the executive
• Attend meetings in town and out of town, as required

Candidate Characteristics:

• Fluent in Microsoft Office programs, including Microsoft Word and Excel
• Fluent in QuickBooks
• Strong interpersonal and social skills
• Organized and able to work under pressure
• Enthusiastic, energetic and possess a willingness to learn new skills
• Flexibility in schedules
• Courteous and cordial
• Able to multitask
• Maintain confidentiality at all times

Application Instructions:

To apply, please submit your resume and cover letter toe qdmha@shaw.ca. Application deadline is June 30, 2026. We thank everyone for their applications, however only applicants selected for the short list will receive an interview.