Administrative Assistant

Non-Union

Vacancy Status: Regular, Part-time, Full-time

Work Location: #201 – 35 2nd Ave S WL

Hours of Work: Full-Time (Flexible: May be split into two part-time roles depending on applicant qualifications and availability)

Shift: Day

Hourly Wage Range: $22.94 – $26.28 an hour

Job summary
Provides a variety of reception and general clerical assistance and maintains various records, files and filing systems.

Duties and Responsibilities:

• Greets clients/suppliers/visitors to the organization in a professional and courteous manner.
• Answers phone and in person inquiries and routes to the appropriate staff member if required. Responds to routine inquiries with regards to the organization and services we provide.
• Assists with client intake by obtaining basic information, assisting in completing forms, and booking appointments with staff in accordance with established guidelines.
• Sorts and distributes incoming mail and processes outgoing mail/ deliveries.
• Distributes & posts printed information for clients, families, staff and others.
• Performs basic data entry functions such as inputting information into databases and contact lists; Maintains and updates filing, inventory, mailing lists, registers and/or other records either manually or electronically.
• Performs general word processing and typing from rough draft or general instructions, including correspondence, reports, forms and documents.
• Operates a variety of office equipment such as computers, printers, copiers, facsimile machines and multi line switchboard systems.
• Reviews files, records and other documents to obtain information to respond to requests.
• Handles simple cash transactions such as collecting payments, issuing receipts, and maintaining petty cash in accordance with company guidelines.
• Ensures that office, meeting rooms, kitchen and other areas are maintained in a clean and tidy manner.
• Takes inventory, orders and receives material, supplies and services.
• Maintains meeting room bookings within the office.
• Delivers messages and runs errands.
• Ability to design high-quality visual materials, including brochures and posters, for both print and digital platforms. Performs other related duties as assigned by the Department Director or Executive Director.

Education: Grade 12 and related post secondary courses in office administration or a minimum of one year of relevant experience.

Skills & Abilities:

• Ability to communicate effectively, both verbally and in writing
• Physical ability to carry out the duties of the position
• Ability to work independently and in cooperation with others
• Ability to operate related equipment
• Ability to organize and prioritize
• Ability to type at 50 wpm. Knowledge of Business English
• Knowledge of general office procedure.
• Proficient in Microsoft Office applications including Word and Excel.

Conditions of Employment:

• Obtain and maintain an approved Criminal Record Check to work with vulnerable adults.
• Must sign and agree to the Conflict of Interest, Code of Conduct and the Oath of Confidentiality forms.

Application email: sarah.landry@cmhacariboo.org