Canadian Mental Health Association – Cariboo Chilcotin Branch

 

Job Title:	Community Engagement & Events Coordinator
Reports To:	Director of Governance and Strategic Planning
Union: ☐	Collective Bargaining Unit		Non- Union: ☒	JJEP	12

Vacancy Status:                           Regular:   ☐                      Temporary: ☐           Casual:  ☐ Full Time: ☐                     Part Time:   ☒

Department: Supportive Mental Health                  Work Location:   #201 – 35 2nd Ave S Services

Start Date:  When Filled

To apply: Interested candidates please send resumes to sarah.landry@cmhacariboo.org

Hours of Work:   Days vary depending on the specific needs of the job. 28-35 hours per week  Days Off:   Saturday and Sunday

Shift:         Day   ☒      Evening   ☐       Night   ☐       Start Time: 8:30 am Stop time:  4:30 pm

Hourly Wage Range:  $29.17 – $33.49 Job Classification:   JJEP 12

Job summary

 

The Community Events Coordinator will be responsible for planning, coordinating, and executing a variety of community events and workshops focused on mental health awareness and support. This role involves chairing an events committee, supervising staff and volunteers, and ensuring successful outreach and engagement with the community. The coordinator will also manage promotional campaigns, budget oversight, and the logistical aspects of events, ensuring they align with the organization’s mission to support mental health in the community.

 

Duties and Responsibilities

• Chair Events Committee: Lead and manage the events committee to plan, coordinate, and execute community events and workshops.
• Workshop Organization: Oversee the planning, scheduling, and facilitation of community workshops, ensuring they meet the needs of the community.
• Staff Supervision: Provide supervision and support to staff members who are facilitating workshops, ensuring high-quality delivery and adherence to best practices.
• Promotional Campaigns: Create and manage advertising and promotional campaigns to generate interest and increase participation in events and workshops.
• Newsletter Generation: Produce and distribute the organization’s monthly newsletter, ensuring it highlights upcoming events, programs, and relevant mental health information.
• Volunteer Management: Recruit, train, and oversee volunteers, ensuring they are effectively utilized in the planning and execution of events.
• Community Outreach: Serve as a liaison with community agencies and organizations, performing outreach to promote new programs and stimulate interest in events.
• Representation: Represent the organization at external meetings, events, and community functions, providing information and promoting the organization’s mission.
• Budget Management: Assist with the development and management of the events budget, ensuring all activities are conducted within financial constraints.
• Administrative Tasks: Perform administrative duties, including developing policies and procedures related to event planning and execution.

 

 

• Patron Support: Respond to inquiries from community members, identifying issues and resolving problems related to events and workshops.
• Facility Logistics: Manage the setup and teardown of event spaces, including arranging tables, chairs, equipment, and supplies as needed.
• Inventory Management: Monitor inventory, order supplies, and maintain purchase records within the authorized budget.
• Website and Media Management: Maintain the organization’s website and events calendar and develop and post media such as posters and notices for all activities.
• Other Duties: Perform additional tasks as assigned to support the organization’s mission and goals.

Qualifications

Education:

• Diploma in Event Management, Communications, Public Relations, or a related field, or equivalent experience.

Experience:

• Minimum of 2 years of experience in event planning, preferably within the mental health or nonprofit sector.

Skills & Abilities:

• Strong leadership and organizational skills, with the ability to manage multiple projects simultaneously.
• Excellent communication and interpersonal skills, with a strong ability to engage with diverse community members and organizations.
• Proficiency in budgeting and financial management.
• Experience in supervising staff and volunteers.
• Familiarity with digital marketing, social media, and website management tools.
• Ability to work flexible hours, including evenings and weekends as required.

Conditions of Employment

 

• Obtain and maintain an approved Criminal Record Check
• Must sign and agree to the Conflict of Interest, Code of Conduct and the Oath of Confidentiality forms

 

Working Conditions

• Primarily office-based, with frequent travel to event locations within the community.
• Physical ability to perform tasks related to event setup and teardown.

Hours of Work, Days Off and Work Area may be subject to change. Late applications will not be accepted.