Term Finance Assistant

Term Finance Assistant

Reports To Senior Finance Manager

Job Summary:  The Finance Assistant provides effective account payables & receivables services to the organization by accurately processing invoices, purchase orders and other documents. Must have excellent administration and attention to detail skills, as well as a pro-active approach to initiating and following through with a variety of administrative projects. The
incumbent uses strong customer service and communication skills in doing their job.

Wage: $23.99-$37.28/hour (depending on experience)

Duties and Responsibilities

Accounts Payable:
1. Receives and verifies invoices against purchase orders and requisitions, after received from department managers
2. Verifies that transactions comply with financial policies and procedures
3. Enters data from invoices for payments using correct coding
4. Pays vendors by EFT and/or cheques
5. Files accounts payable paperwork
6. Maintains a list of outstanding accounts payable
7. Provides assistance with bank reconciliations
8. Documents and maintains complete and correct supporting information for all financial transactions
9. Assists with year-end audit preparation
10. Provides information to staff on financial procedures, policies and understanding of financial information

Accounts Receivable:
1. Processes accounts receivable

Payroll:
1. Provides backup to payroll

Administrative:
1. Performs day-to-day administrative/clerical duties, including data entry, filing, photocopying, faxing, word
processing, emails and other documentation
2. Maintains databases and other computerized files, including the hard copy filing system
3. All Inventory is kept up to date (inventory is provided to finance by departments)
4. Development & upkeep of tangible capital asset management system
5. Other duties as assigned or required

Qualifications
Education:
• Graduation from High School Grade 12
• Accounting Technician Program or equivalent preferred

Specialized Knowledge:
• Understanding of accounting practices and office procedures/equipment
Competencies:
The Finance Assistant should demonstrate competence in all of the following:
• Provides Customer Focused Service – Creates customer-focused service and solutions with a genuine interest in meeting the needs of all parties
• Communicates Information – Communicates and discusses with team critical information including rationale
behind decisions. Creates an environment where open honest communication is valued and develops strong, cooperative relationships
• Quality – Sets and attains quality standards that meet or exceed requirements
• Planning and Organizing – Establishes and plans a clear course of action, involving others as appropriate, managing activities and monitoring results to accomplish specific goals and timetables
• Initiative – Is a self-starter, seeking out or taking the initiative to identify new challenges or opportunities and proactively doing things
• Problem Solving – Uses critical thinking skills to analyze problems systematically, organize information, find root causes and generate options or solutions
Skills and Abilities:
• Ability to work independently and build effective interpersonal relationships
• Proficiency in the use of computer programs for accounting, word processing, databases, spreadsheets,
email and the internet to the intermediate level (capable of using a large number of functions and feel
confident using the program)
• Ability to self-regulate, meet deadlines, have attention to detail
• Prioritizes work assignments to balance multiple demands
• Strong communication skills
• Excellent customer services skills
Experience:
• Three to five years, accounting and administration experience

URL: http://nstq.ca/employment