Real Estate Assistant

We are currently seeking an Assistant for our real estate team, providing support to myself and two other real estate agents. This is a key support role within our business, focused on maintaining organization, communication, and consistency across day to day operations in a client driven environment.

Position Summary

This role is best suited to someone who is organized, personable, and capable of handling a variety of administrative and communication related responsibilities. The successful candidate will support multiple agents, requiring strong prioritization, attention to detail, and the ability to manage a dynamic workload.

The position will involve administrative coordination, client communication, digital system management, and support across several areas of the business.

Hours and Compensation

• Starting wage: $22.00 per hour, negotiable based on experience and fit
  • Hours: 20 to 40 hours per week, with 30 hours per week being ideal
  • Three month trial period to ensure mutual fit
  • Hybrid work opportunity with a combination of office and remote work, depending on responsibilities and performance

Key Qualities We Are Looking For

• Highly organized and detail oriented
  • Personable and comfortable interacting with clients and the public
  • Self motivated and proactive
  • A self starter who can work independently
  • Adaptable and open to learning new systems
  • Strong communicator, both written and verbal
  • Able to manage multiple priorities effectively
  • Reliable, consistent, and professional

Core Skills and Experience

• Strong general computer skills
  • Confidence with texting, email, and phone communication
  • Comfortable speaking on the phone in a professional setting
  • Good social media skills
  • Strong organizational and time management ability
  • Ability to learn and navigate new software platforms

CRM Management (Added Responsibility)

An important part of this role will be supporting and maintaining a Customer Relationship Management system (CRM), which is used in real estate to manage client relationships, track interactions, and support follow up.

This will include:

• Inputting and maintaining accurate client data
  • Tracking communications and follow ups
  • Assisting with database organization and cleanliness
  • Supporting ongoing client engagement systems
  • Learning and adapting to CRM workflows used by the team

Experience with a CRM is an asset, but we are open to training the right candidate who is detail oriented and comfortable working with digital systems.

Nature of the Role

Responsibilities may include:

• General administrative support
  • Managing communication across text, email, and phone
  • Coordinating schedules and follow ups
  • Supporting three agents with daily workflow
  • Assisting with social media and online presence
  • Managing and maintaining the CRM database
  • Document preparation and file organization
  • Supporting client service and ensuring timely responses
  • Learning internal systems and adapting to team needs

Bonus Qualifications

• Graphic design experience
  • Marketing or content creation experience
  • Experience with CRM platforms
  • Background in real estate, administration, or client service
  • Familiarity with digital organization tools

Ideal Candidate Profile

The ideal candidate is someone who enjoys working with people, takes initiative, and values being dependable. This role requires someone who can learn the flow of the business, anticipate needs, and contribute consistently without needing constant direction.

Because real estate is a fast paced, client focused industry, professionalism, responsiveness, and strong communication skills are essential.

Interested applicants email resume to: mattgirodayrealestate@gmail.com