TERMINAL COORDINATOR
SCOPE OF POSITION
Ashcroft Terminal has an immediate opening for a Terminal Coordinator. In this position, you will be responsible to ensure the efficient functioning of the office, and will assist with providing reception duties, office administration and basic accounting. This is a part-time position comprising of week and weekend days. To succeed in this position, you must be flexible, extremely organized and able manage and keep track of changing priorities throughout the day. As a fast-paced small office with dynamic needs, the role of Terminal Coordinator will be expected to take on other duties and responsibilities not specified below, as required and as the business necessitates, on an occasional or on-going basis.
The position will require you to provide assistance in these areas:
- Update head-office in Vancouver of all prior-day’s activities by 10am, and prepare correspondence as required
- Update Rail Tracking as soon as switch crew is finished on site
- Effectively communicate all necessary information to management in a timely manner
- Maintain efficient operation of all office and administrative details, including reception and basic accounting duties
- Field incoming inquiries and refer items to the appropriate person
- Communicate with Terminal Management, Employees, and Consultants, to coordinate rail activities
- Maintain filing systems (paper and electronic)
- First point of contact for all logistical changes
- This position will involve some site work such as walking through rail yards
