Executive Assistant

/by

High Bar First Nation is a First Nations government of the Secwepemc (Shuswap) Nation, located in Clinton, BC. If you are interested in rural living, beautiful surroundings and connecting with nature, Clinton is a great location to live and work.

Under the general direction of the Band Administrator, the Executive Assistant effectively carries out support for Council and the Band Administrator preparing for meetings, taking minutes and tracking BCR’s and action items. The Executive Assistant must have excellent administration and organizational skills, as well as a pro-active approach to initiating and following through with a variety of tasks, that are intended to continuously improve the operation of the Band office. The Executive Assistant provides Recruiting lead for all staffing, posting, coordinating and orientation.  The Executive Assistant works with the Finance Manager, provides support to all staff, manages annual contracts and deadlines, manages inventory and tracks assets. The Executive Assistant oversees the Office Coordinator, providing training and development and ensuring the records management program allows for accurate file storage and retrieval.

Duties and Responsibilities:

Council and Band Administrator Support & Communication

Prepares for meetings including calling for agenda items, notifications, compiling documents, developing briefing notes and preparing packages.
Organizes Chief and Council meetings, scheduling appointments, arranging physical requirements and /or other logistical needs.

Coordinates and reviews documents with Band Administrator.
Takes minutes, types and disseminates to appropriate parties.
Works with voting company (i.e., One Feather) ensuring resolutions are passed by C&C and at general band meetings to utilize services, deadlines are met.
Coordinates with Services department on changes that need to be made for membership lists.
Tracks deadlines for Elections, referendum or other votes to ensure notice meets Election Code requirements.
Prepares BCR’s in accordance with Manager or Band Administrator direction.
Maintains list of all Council Band Council Resolution (BCR), minutes, background material and accurately keeps electronic filing system accessible to Chief and Council.

Tracks Council action items, who has been assigned and deadlines, provides reminders as necessary.
Coordinates meetings and/or travel schedules and makes travel arrangements including air, hotel, ground transportation, visas, and meal reservations, as business needs and personal preferences dictate.
Coordinates general band meetings, referendums and coordinates any food or supplies for same.
Types and proofs correspondence including letters, memos, documents and reports as requested or as circumstances dictate.

Schedules Elders, requests for prayers/blessings, territorial welcomes as required.

Purchases gifts for delegations/special events.
Provides confidentiality and professional manner at all times, including outside regular working hours.
Prepares, compiles and edits Council reports to present to the Membership.
Develops postings for social media to ensure community members are apprised of the activities and accomplishments of Chief and Council
Perform other related duties as requested.
General Administration.

Oversees the HBFN website, social media and other communication avenues (i.e., newsletter) to keep Band Members apprised of activities, accomplishments and important dates ensuring that compliance, monitoring data, and information management are maintained.
Acts as point person for Band Administrator, sharing information, building systems and implementing procedures.
Develops file management system for accurate storage and retrieval of information.
Manages the ongoing contracts and maintenance agreements for office equipment (i.e., computer software, Spot license’s, mailbox renewal, photocopier contracts, mailing machine, telephone services).
Ensures new equipment is labelled and added to the Inventory system.
Tracks assets that are assigned to individual employees and ensures that these items are returned at the end of employment.
Advises staff how to sign out products and how to return.
Tracks passwords for shared equipment (i.e., iPads) and ensures staff do not change the access.
Writes routine correspondence.
Liaises with IT service technicians for email addresses, problems with the system to keep system running smoothly.
Arranges service agreements for the building (maintenance) functional aspects (i.e., snow removal contracts, yard maintenance, janitorial, heating/air conditioning).
Records information about tasks, functions and procedures and trains the Office
Recruiting.

Places advertisements for jobs, ensuring they are circulated to community members as well as other contacts.

Records the receipt of applications on a screening tool.

Tracks communication with applicants and notes unusual or difficult encounters.

Creates Human Resources file for each new candidate and ensures documentation is provided to Finance.

Ensures the Offer Letter has been created and signed prior to the first day of work.

Organizes equipment and supplies for new hires (i.e., business cards, phone, email address).

Creates an Orientation Checklist for each new hire.

Process Criminal Record Checks, Drivers Abstracts and other documentation required.

Financial Services:

  • Scans, saves documents on the server and provides documents to the Accountant.
  • Provides general assistance to the Finance Manager as requested or needed.
  • Files completed documents for easy retrieval.
  • Provides back up to Finance for Payroll and Accounts Payable during vacation and other leaves.

Education:

  • Degree in Administration, Business Administration, or Diploma in Legal Assistant or government Administration or an equivalent combination of education, training, and experience.  Three to five years experience in a similar role.

Skills and Abilities:

  • Proficiency in the use of computer programs for word processing, databases, spreadsheets, email and the internet, to the intermediate level (capable of using a large number of functions and feel confident using the program).
  • Ability to work independently and build effective interpersonal relationships.
  • Ability to organize meetings and take comprehensive notes.
  • Excellent organizational skills and time management skills and the ability to work with competing priorities.
  • Strong communication skills, ability to demonstrate report writing and presentation skills.
  • Experience in crafting and preparing letters, documentation, reports, presentations and memoranda in a professional, timely manner; Experience in managing confidential situations and materials.
  • Strong organization and research skills; Ability to prioritize and multi-task in a fast paced environment.
  • Attention to detail and a high degree of accuracy.
  • Recognizes and respects all cultural diversity and has an understanding of Aboriginal culture.

Please apply with a resume and cover letter no later than Wednesday, November 10, 2021 to: office@hbfn.ca

 

Band Administrator

/by

Job Posting:                       Band Administrator

High Bar First Nation is a First Nations government of the Secwepemc (Shuswap) Nation, located in Clinton, BC. If you are interested in rural living, beautiful surroundings, and connecting with nature, Clinton is a great location to live and work.

 

We are seeking a Band Administrator to be responsible for the successful leadership and general management of the organization, management of all programs and departments, setting goals and measuring the achievement of the organization’s objectives. As a skilled administrator, who is a positive role model, the Band Administrator works with the Band Council to focus on establishing effective working relationships with community groups, funding agencies, and other external contacts. The Band Administrator ensures the efficient financial management of the organization through economic development, grant applications and fiscal restraint. The Band Administrator leads a multi-faceted team of employees who are tasked with health, natural resources and referrals, land management, fisheries, education, building maintenance, capital acquisition, housing, and other specialty areas.  This is a full-time position reporting to a member of Council.

 

Qualifications:

–          Degree in Business Administration, Public Administration or related field or a combination of education and experience

–          Five to seven years of progressively responsible program management experience preferably in the community, social service sector, or with First Nations groups supervising and managing staff as well as developing and managing budgets

–          Proficiency at developing meetings, agendas, and chairing meetings

–          Knowledge of legislation of Canada Labour Code, Occupational Health and Safety, Privacy, Human Rights and Employment Law

–          Knowledge of financial and reporting requirements (i.e., ISC requirements)

–          Knowledge and experience in human resources and financial management, and governance procedures

–          Ability to understand financial data and forecast the impacts of trends and issues

–          Ability to work independently and build effective interpersonal relationships

–          Ability to make decisions that improve the management of First Nation resources

–          Ability to work collaboratively with the leadership team in the establishing of goals, strategy, preparation of budgets and funding proposals

–          Ability to see the big picture and think strategically

–          Proficiency in the use of computer programs for word processing, databases, spreadsheets, email and the internet, to the intermediate level (capable of using a large number of functions and feel confident using the program)

–          Ability to self-regulate, meet deadlines, have attention to detail

–          Ability to manage conflict and manage change

–          Lifestyle consistent with the importance and responsibilities of the position

 

Working Conditions:

•       Ability to maintain strict confidentiality in performing duties and demonstrates personal attributes of integrity, respect, trust, honesty, compassion and accountability

•       Travel to other related organization locations will be required

•       May need to respond to after-hours or emergency calls

•       Required to work some non-standard hours to attend meetings or events, overtime will be required

•       Receives minimal supervision with occasional direction and very few checks of the work performed

 

High Bar First Nation offers a competitive salary based on experience, benefits including health, dental, life insurance, long term disability and Employee Assistance Program.  If you are qualified and looking for a rewarding career, send your cover letter and resume to office@hbfn.ca closing date is until position is filled.  A full job description is available at https://www.highbarfirstnation.ca/

 

Heavy Duty Truck Service Manager

/by

Heavy Duty Truck Service Manager position available for busy International Truck & Doepker Trailer dealership. Gear-O-Rama Supply has been in business 65+ years & is recognized as a leader in sales and service in North Eastern BC.

We Offer:

Competitive wages
Group insurance; including extended health, life insurance and disability
Challenging, motivating, positive work environment

Career-growth opportunities
The Service Manager is responsible for overseeing and managing the day-to-day operations of the Service Department. The Service Manager will be working in a fast-paced environment, which at times can be physically demanding. Duties include, but are not limited to:

Oversee, and at times assist, service technicians in a 10-bay mechanic shop. Coordinate and delegate incoming/outgoing current and pending workflow in an organized and efficient manner.
Provide oversight and management to the service department by staying up to date on trucking industry standards and any new innovations, materials, tools and/or processes that can benefit the company. As well as, help coordinate and oversee technician training and development.
Build and maintain good customer relations by addressing customer needs in a timely and professional manner.

Requirements:

Basic computer skills and understanding of computer systems, or ability to learn new skills quickly
Previous heavy-duty technician and/or management experience, particularly in a truck dealership or truck aftermarket environment an asset.
Excellent aptitude for communication, coaching, leadership, professional integrity and a passion for customer service!

Job Types: Full-time, Permanent

Please apply by submitting a resume via email at jacob.schurmann@gearorama.ca or in person at 9300 Golf Course Rd., Dawson Creek, B.C.

Administrative / Legal Assistant (Part-time)

/by

Centennial Law Corp is looking to add a new part-time member to its busy law firm.

The Candidate must be proficient with Microsoft Office specifically Word and Excel.

Please send your resume (marked private and confidential) to:

Douglas E. Dent or Stephanie Kappei

Centennial Law

PO Box 2169

#1 – 241 Birch Avenue

(Across from Fields)

100 Mile House, BC V0K 2E0

(doug@centenniallaw.com or stephanie@centenniallaw.com)

Telephone:  (250) 395-1080

NStQ Traditional Researcher

/by

Northern Shuswap Tribal Council
NStQ Traditional Researcher

The researcher position contributes to the overall success of the organization by working closely with NStQ Treaty group to enhance the collection of Traditional Ecological Knowledge of the Northern Secwepemc Fisheries for anadromous fish throughout the NStQ Statement of Intent Area. The researcher will be reviewing selected materials on traditional governance, traditional practices, and laws, and conducting interviews with NStQ Knowledge holders while applying Indigenous Research and Indigenous Knowledge Ethics.
Term Position: March, 2022
Experience:

At least 3 years Experience working with First Nations Communities preferred

Education:
• Bachelor’s Degree or higher in relevant fields or equivalent experience (History, Indigenous Studies, or Communications)

Skills & Abilities:
• Competent with Microsoft Word and Excel
• Ability to perform administrative tasks
• Ability to self-regulate, meet deadlines, have attention to detail, and respect confidentiality

Duties and Responsibility:
1. Recognizes and respects all cultural diversity and has an understanding of NStQ culture.
2. Work closely with Treaty Team to conduct preliminary research by reviewing selected literature and interviews on Traditional NStQ knowledge on governance surrounding traditional fishing practices.
3. Conduct literature reviews and analyzing documents based on academic, ethnographic, and grey literature.
4. Excellent analytical skills and previous archival research experience.
5. Writing research reports and memoranda summarizing documentation and setting out research findings.
6. Creating and maintaining bibliographies.

Full List of Duties & Responsibilities: www.nstq.ca
For a complete job description, please visit the Employment section of the Northern Shuswap Tribal Council website at: www.nstq.ca

Please forward your resume and cover letter along with 3 work related references attention to:
Marg Shelley, Executive Director
Northern Shuswap Tribal Council
17 South 1st Ave, Williams Lake, BC V2G 1H4
Or by email: administration@nstq.org

Application Deadline: Open until filled

Machinist

/by

Vulcan Compression Ltd.  is looking for 3rd, 4th year, or red seal certified machinist.  Duties to include reciprocating compressor component repair and refurbishment and a trade experience level that will compliment expansion of these service offering as business grows.  Competitive wages and benefits.  For more information on job scope or to submit resume please email:
anthony@vulcan-compression.com or
michelle@vulcan-compression.com

Labourer

/by

Vulcan Compression Ltd. is looking to fill a position of shop labourer.  This is an entry level position working in the Dawson Creek branch.  Duties will include, but not limited to, all tasks given by supervisory personnel and working towards valve assembly. Competitive wages and benefits.  For more information on the job scope or to submit resume please email:
anthony@vulcan-compression.com or
michelle@vulcan-compression.com

 

Heavy Duty/ Commercial Mechanics

/by

We are looking for 2 Heavy Duty/ Commercial Mechanics

Argo Road Maintenance – South Peace

We’re looking for two mechanics to join our Chetwynd team.

QUALIFICATIONS

The Heavy Duty / Commercial / Mechanic position requires an individual who is competent, energetic, and highly self-motivated.

Applicants must be a licensed Heavy Duty Mechanic.

Applicants with CVIP Certification, Welding Certification, valid B.C. Class 3 driver’s license with air brake endorsement and several years experience with heavy-duty, commercial, and transport equipment will be preferred.

Hydraulic and electrical engine, power train and diagnostic repair experience would be an asset.

DUTIES

Responsible for service, maintenance, and repair of vehicles, heavy equipment and machinery as required for the fleet.

WHY WORKING WITH US IS AWESOME

Varied equipment to work with and a new challenge every day.

Regular shifts, year around work, and home every night.

Being part of a team that keeps the roads safe and well maintained for your community.

The camaraderie and opportunity to grow and develop your skills.

Amazing mentorship.

Competitive wage and benefits package as per our Union Contract.

HOW TO APPLY

Resumes from qualified applicants may be forwarded by email to argosouthpeace@argoroads.ca

 

Auto Mechanic

/by

Vulcan Compression Ltd. is looking for a journeyman automotive mechanic to maintain a fleet of (10) vehicles and tutor an apprentice.  Duties will also include working on compressor components and pumps as the requirement arises. Competitive wages and benefits.

For more information on the job scope or to submit resume please email:
anthony@vulcan-compression.com or
michelle@vulcan-compression.com

Resource Centre Advisor

/by

Do you have…

 

•             an outgoing and inquisitive personality, strong communication skills and a natural talent for building rapport with a wide range of individuals?

 

•             the effortless technology use and troubleshooting skills that make your friends and colleagues envious?

 

•             excellent time management, organizational, and problem solving skills and a preference to work in a lively and energetic environment?

 

Then apply with us!

 

Horton Ventures Inc. was created in 2006 to deliver high quality, professional employment services.  Our mission as an organization is to ensure that services appropriate to the needs of our clients empower them to attain meaningful work that leads to fuller lives that allows them to become contributing members in our communities.

 

Our vision as an organization is that we exercise innovative thinking and approaches to all our programs that result in being a leading, continually growing and respected employment service provider in our province.  Following this guiding principal, we support and assist thousands of British Columbians to prepare for, find, and keep sustainable employment; connect to the labour market and other community resources, as well as help employers to find and retain skilled employees.

 

As an organization, our values include being relevant, Client focused and essential.  Our quality of service, leadership abilities, and integrity as a business provide our team with ongoing motivational rewards.  By relevance, we mean we adapt to the real needs of our Clients to produce the employment objectives.  Furthermore, our values promote:

 

•             Respect and dignity for our clients

•             Commitment to community

•             Professional behavior and actions

•             Honesty and openness

•             Accountability

•             A client-centered service

 

As a company, Horton Ventures Inc. recognizes the importance of balancing work and life by offering an extended health and dental benefits package; plus, flex-time for full time employees.  In addition, we encourage ongoing learning and improvement through company-paid professional development as part of our employee retention activities.

 

The Resource Centre Advisor (RCA) is a key member of the Horton Ventures Inc. WorkBC Intake and Self-Serve Service delivery team.  In this position, you will assist job seekers to explore and use the available resources to independently develop their marketing tools, job search techniques, learn more about the labour market, complete online applications, and prepare for interviews.  Your strong technology skills and keen ability to troubleshoot will be vital in this role as you help clients solve the inevitable technical questions that arise about word processing software, computer and internet related problems, and help them resolve challenges with other office equipment.  Plus, you will support, refer, and guide clients into WorkBC Case Management or to other community services as appropriate.  You will also post, modify, and remove jobs from the online and physical job boards on behalf of local and regional employers and provide continuing administrative support to these companies throughout the job posting process.

 

Required

•             Criminal Record Vulnerable Sector check is required if hired.

•             Relevant post-secondary education or equivalent combination of education and experience.

•             Although the ability to communicate fluently orally and in writing in both official languages (English and French) is preferred, it is mandatory in specific locations.

 

How to Apply

Individuals are requested to submit a targeted cover letter and resume by email to Human Resources, Horton Ventures Inc.:

 

centre-chetwynd@workbc.ca

In the subject line please indicate the name and location of the position for which you are applying.

 

Horton Ventures Inc. is an equal opportunity employer.  We are committed to the principles of an inclusive workplace, ensuring our company supports and reflects the diverse populations in our catchments.  We encourage women, LGTBQ2, Indigenous persons, persons with disabilities, and members of visual minorities to apply.

 

All qualified applicants will receive consideration for employment; only shortlisted candidates will be contacted.  Thank you for your interest in joining our team!