Cariboo Friendship Society
Job Description – Secretary/Receptionist

General: Under the direction of the Executive Secretary and the Executive Director of the Cariboo Friendship Society and subject to its policies and regulations, the Secretary/Receptionist will be responsible for secretarial and reception duties of the Society; such as, greeting visitors to the Centre, typing, varied secretarial tasks which are instrumental in the operation of the Society. And generally be involved in the Society’s various activities.

General Duties:

• Answering incoming calls in a friendly and professional manner and direct to appropriate department, and/or record accurate messages
• Greet guests and direct to appropriate department
• Sort, record and distribute all incoming mail daily – including email
• Type and proof correspondence, reports, minutes, proposals, etc., as required
• Coordinate coverage of reception with Executive Secretary
• Record statistics on the number of drop-ins to the Society
• Responsible for preparing and posting outgoing mail daily
• Responsible for maintaining an efficient and effective office filing system
• Responsible for incoming/outgoing fax mail
• Responsible for researching the most cost effective prices and for ordering all office supplies
• Attend monthly general staff meetings to record and prepare minutes of the meetings
• Be prepared to assist in the overall operation of administration offices as required

Qualifications/Experience:

1. The position requires satisfactory completion of a recognized secretarial course or an equivalent of related experience
2. Must have good typing skills (minimum 55 w.p.m.)
3. Must have the ability to communicate clearly in English both orally and in writing
4. Must have the ability to operate switchboard, facsimile, and photocopier
5. Must be proficient in the use if Microsoft Office
6. Must be well organized and able to change direction and priorities quickly
7. Must maintain professional conduct and abide by the Cariboo Friendship Society’s Code of Ethics
8. Must submit to a criminal records check

Special Requirements and/or Skills:

1. Should have knowledge and understanding of local First Nations culture and/or the ability to work with First Nations people
2. Must be able to perform well, with or without supervision
3. Must be pleasant and approachable and provide a warm, friendly response to drop-ins, clients, etc. To establish good public relations
4. Should be able to assess drop-ins to the Society – I.e.: Whether they are visitors, need referrals to Society programs, or referral to another agency

5. Review and evaluate ongoing program and service activity to recommend improvement and changes by:
• Oral reports to the Executive Secretary during supervisory sessions and/or staff meetings
• Informal observation and feedback received from users, clients, and/or agencies
• Undergoing an annual written evaluation
6. Knowledge of a First Nations language (Shuswap, Chilcotin, or Carrier) is an asset
7. Must be able to accept feedback and/or directions to use feedback constructively
8. Be knowledgeable and involved in the general activities of the Cariboo Friendship Society:
• Includes involvement through education programs, social events, business training, recreation activities, and fundraising events, etc.
• In this respect the employee must be prepared to volunteer from time to time on evenings and/or weekends
• Must maintain confidentiality with regard to client/office information and must be willing to sign an “Oath of Confidentiality” form

Ministry of Forests, Lands, Natural Resource Operations and Rural Development

There are currently two full time opportunities. One position can be performed from any of the following communities: Dawson Creek, Fort St. John, or Fort Nelson. One position can be performed from any of the following communities: Kamloops, Nelson, Revelstoke, or Williams Lake.

This position is also posted as a STO27 under REQ 66194.

Land Resource Specialist 
$65, 367.78 – $81, 773.78 annually, plus $47.84 bi-weekly Isolation Allowance for Fort Nelson

This is your opportunity to apply your resource management skills to make a meaningful difference as a member of the B.C. Caribou Recovery Team. The  BC Caribou Recovery Program’s fundamental purpose is to develop, implement, and monitor new management actions and provincial strategies to ensure we are meeting or exceeding provincial and federal population and habitat objectives. The Province also recognizes the need to balance social and economic needs of all British Columbians. This includes a commitment to protecting Indigenous rights and interests while maintaining B.C.’s robust and diverse natural resource sector.

The role of the land and resource specialist in the caribou program is to lead the development and delivery of engagement with Indigenous communities, local government, industries, and interest groups on caribou recovery program initiatives including, but not limited to, herd planning. This is an excellent opportunity for individuals who enjoy working with the public on complex natural resource issues.

The BC Public Service offers a healthy work/life balance, excellent benefits, including one of the best pension plans available, and a variety of opportunities for career learning and development. Regular, full time Professional Employee Association members are also entitled to 7% allowance in Lieu of Overtime Shiftwork and Standby (taken as time or money), have a 35 hour work week, and 4 weeks’ annual paid leave entitlement. To find out more, explore What the BC Public Service offers You.

Qualifications for this role include:

·         A Bachelor’s Degree in a natural resource management related field (e.g., Forestry, Geography, or Natural Resource Management) and a minimum 3 years related experience or an equivalent combination of education/training and experience.

·         Registered, or *immediately eligible for registration, as a fully licensed professional with the British Columbia professional association as required by the specialty area (i.e. Association of Forest Professionals, Institute of Agrologists, Association of Professional Engineers & Geoscientists).
*Immediately means you are currently a fully licensed registered professional member in good standing in another Canadian jurisdiction and can immediately transfer to the ABCFP, the BCIA or the APEGBC

·         Significant experience managing multiple projects or leading a component (e.g., sub-project) of a complex project or regional initiative.

·         Experience in managing project or program teams.

·         Experience managing relationships with senior level stakeholders.

·         Experience with conflict and dispute resolution principles and practices.

For more information and to apply online by January 26, 2020, please go to: https://bcpublicservice.hua.hrsmart.com/hr/ats/Posting/view/66345