Our market leading mid-stream energy client has an immediate need for an Administrative Assistant to join their team in Savona, BC. This is a contract role for twelve (12) months.

Responsibilities/Job Description:

Provide confidential secretarial and general administrative support to the Operations Manager:

• Assist in scheduling of time, appointments and travel arrangements.
• Support area communications by preparing correspondences, agendas, minutes and reports; and file documentation as required.

• Tracking Area Management Team list of actions by obtaining status updates, updating spreadsheet and communicating / escalating issues.
• Coordinate and schedule training and maintain all compliance records on a weekly basis following approved processes and procedures. Ensure compliance summary report is available for monthly area management team meetings.

• Ensuring expense reports are completed in timely manner.
• Provide support for the Accountability Management (AM) and Employee Performance Management programs.
• Coordinate and organize area meetings. Assist Manager with community and charitable events, area tours and donations.
• Assist with tracking of business cards, station access cards and purchasing cards as required.
• Complete expense reports for Area Supervisors and front line employees.
• Maintain org charts, contact lists and employee personnel files for the area.
• Plan and coordinate meetings taking minutes and maintaining action item lists.
• Assist employees with general information requests. Support time entry and vacation/operation schedules for area Supervisors.
• Ensure stationery and office supplies are maintained to appropriate levels for the office. Be point of contact for printer and equipment issues by communicating with IT.

Qualifications:

• Post-secondary education is supplemented by at least 2 years’ administrative experience – other combinations of education and experience may be considered.
• Excellent computer skills required (Outlook, Word, Power Point and Excel).
• Demonstrated ability to provide confidential administrative support.

• Valid driver’s license.
• Must be able to multi-task and work independently.
• Excellent communication skills (written and verbal).

Comments:

• This position requires some overtime and travel with little or no prior notice. Must be able to work flexible hours.

• The above profile is intended to describe the general content of, and requirements for, the performance of this job. It is not to be construed as an exhaustive statement of accountabilities, qualifications or other aspects of the job.

If you bring the mentioned skills and experiences to the table, then we would love to chat you!

Looking for Meaningful Work? We can help.

If you’re a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com. We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.