Finance Officer
Finance Officer
Lhoosk’uz Dene Nation
Days & Hours: 35 hour a week, permanent full-time
Wage: $25-$35 hour
Role Overview
The Finance Coordinator is responsible for maintaining accurate financial records, ensuring compliance with accounting standards and policies, and payroll. This position serves as a key resource for financial reporting, budgeting, and audit preparation, while providing assistance and support to staff, leadership, and external collaborators.
General Responsibilities
The employee is expected to perform their duties and responsibilities to the best of their abilities, use good judgment in the performance of these duties, and abide by the policies and regulations of LDN. The employee is also expected to:
- Act as a presentable and professional frontline contact for all inquiries and communications pertaining to their departmental responsibilities.
- Maintain the confidentiality of all records and files.
- Report to management on a regular basis.
General Accounts
- Maintain accurate general ledger account balances, including reconciling bank accounts and subledger accounts monthly.
- Enter and maintain budget information for programs and report financial results to the program managers.
- Maintain a clear chart of accounts to provide a good framework for financial reporting, for both program managers and outside funders.
- Assist with bank fund transfers in accordance with instructions from the Band Administrator.
- Track prepaid expenditures and ensure that items are expensed to the appropriate programs based on the timing of said expenditures.
- Maintain a ledger of physical assets purchased in the year to ensure appropriate capitalization or expensing in accordance with Nation accounting policies.
- Perform duties as assigned by the Band Administrator.
- Answer telephone calls as and when needed.
- Liaise with the Nation’s auditors to provide sufficient audit evidence and support.
Accounts Receivable
- Prepare reimbursement claims against travel and honoraria expenditures made, which are recoverable as per the funding arrangements.
- Maintain the accounts receivable subledger, including preparing invoices, preparing credit and debit notes as required for adjustments, and posting receipts.
- Prepare and make bank deposits.
- Import subledger transactions into the main general ledger and ensure that the general account and subledger accounts are reconciled monthly.
- Follow up with funders and/or invoice recipients to ensure timely collection of invoices and funding arrangements.
- Prepare an aged receivables list for the Band Administrator’s review, at a minimum, bi-weekly.
- Assist the Band Administrator with the determination of accounts for allowances where collection is doubtful and post a bad debt allowance to the general ledger system against the program for which the revenue was intended.
Accounts Payable
- Supervise the work of the Accounts Payable Clerk, including providing backup role support.
- Ensure that the accounts payable subledger is maintained in good order with the general ledger and is reconciled to the control account monthly.
- Review and file GST returns for the Nation and its entities.
- Review government correspondence regarding funding recoveries, respond to requests for information, and post recovery debts.
- Ensure that non-subledger accounts payable are paid by the appropriate deadlines and that balances are cleared from the accounts payable ledgers regularly, as required.
Payroll
- Receive bi-weekly time reports from employees, as approved by departmental supervisors.
- Enter staff time into the payroll service program, ensuring that program costing is maintained.
- Prepare payroll cheques and supporting documentation for management approvals and signatures.
- Distribute payroll cheques to employees.
- Prepare payroll-related remittances and reports to government and external reporting entities, including but not limited to the Canada Revenue Agency, WorkSafe BC, benefits plan administrators, and the BC Family Maintenance Agency.
- Correspond with payroll-related program suppliers to ensure the information is up to date and accurate.
Job Requirements:
- Familiarity with Generally Accepted Accounting Principles (GAAP) and financial reporting practices.
- Experience with accounting software and proficiency in Microsoft Excel.
- Ability to analyze financial data and prepare accurate reports and statements.
- Strong verbal and written communication skills to effectively interact with team members, management, and external parties.
- Ability to commute to the Lhoosk’uz Dené Nations office.
- Meticulous in maintaining accurate records and ensuring compliance with policies and regulations.
- A bachelor’s degree in accounting, Finance, Business Administration, or equivalent experience.
How to apply: With resume
Apply by Email: hrspecialist@lhooskuz.com
