Job Summary:
The Treaty Assistant contributes to the overall success of the organization by effectively carrying out administrative and executive support functions for the Executive Coordinator to the Senior Treaty Manager. This position focuses on providing effective, professional, and timely assistance and solutions to administrative needs and requirements
Duties and Responsibilities:
1. Performs day-to-day administrative/clerical duties, including but not limited to filing, photocopying, faxing, processing correspondence, reports, flyers or newsletters, emails and other document as required.
2. Ensure that the Treaty meetings are booked in the INDC – Meeting room electronic calendar so it is visible to all staff.
3. Ensures meetings for Leadership Council Meetings are organized by distributing meeting packages five days before meeting date.
4. Coordinates the scheduling of treaty activities, including developing, updating, and disseminating schedules.
5. Takes Leadership Council minutes directly from meeting or may transcribe from video tape of meetings.
6. Takes minutes for treaty department meetings and ensures distribution of minutes for action and follow up.
7. May be required to take minutes for meetings of the Board of Director or for the overall organization as required.
8. Ensures that minutes are compiled and circulated in a timely manner as set by the organization standards.
9. Provides assistance to treaty department and the overall organization for special projects, including conducting preliminary research and coordinating reports and documentation.
10. Coordinates meetings and/or travel schedules and makes travel arrangements, in keeping with all Organization policy and procedures.
11. Takes initiative in an oversight role to keep the office organized and well maintained.
12. Anticipates the needs of the Treaty Department and takes the steps necessary to ensure that information and support is provided in a timely manner.
13. Provides reminders of deadlines, meetings, and funding reports from the communities.
Full Job Posting and Description in on the Website
Submit your cover letter and resume including 3 work references to:
Yvonne Smith
Interim Executive Director
Northern Shuswap Tribal Council
17 South 1st Avenue, Williams Lake, BC V2G 1H4
Email: administration@nstq.org