We are seeking an organized, self-motivated, and ambitious office administrator to join our fast paced, professional real estate company. In this position you will manage a variety of administrative tasks as well as processing and managing real estate transactions. You will provide support to our realtors and coordinate office activities. A positive attitude and attention to detail are the attributes that are a must in this position.

 

Position:                     Office Administrator

Hours:                         Monday – Friday (9:00 – 5:00 = 7.5 hours/day)

Job Summary:    

Responsible in assisting in making the everyday operations of the office run in a smooth, professional, friendly manner.  Being able to problem solve, multitask, work well unsupervised, good computer skills, data entry and basic bookkeeping skills, be detail orientated and very organized when dealing with Sales and Listing files.  At all times practice respect towards all persons within the organization, professionalism, and confidentiality.

Duties: but are not limited to the following;

Secretarial Duties:

• Answering phone calls and taking messages
• Being available during office hours to respond to text messages from REMAX Realtors for questions/instructions
• Filing and maintaining all listing and sales files
• Assigning a Number and Name for each file – Data Entry
• Updating listing window picture boards
• Make Monthly Floor shift schedules
• Update and maintain social media platforms

 

Administrative Duties:

• Conveyancing – sales files
• Collecting Deposits and provide receipts for Sales Files – take deposits to the bank on a regular daily basis
• Instruction letters to lawyers on Sales files
• Receiving contracts from Realtors within the office, from other Real Estate offices and filing in appropriate folders.
• Be responsible for filing all FINTRAC forms and compliance officer (training provided)
• Scheduling and confirming meetings and appointments as needed
• Bookkeeping

1. Manage RE/MAX Trust Accounts
2. Manage RE/MAX General Accounts

Requirements and Qualifications

• High School diploma, diploma in office administration or bookkeeping, accounting or communications would be an asset
• Prior experience handling administrative responsibilities or related field
• Proficient computer skills, including Microsoft Office suite (Word, PowerPoint, Excel)
• Highly organized multitasker who works well in a fast-paced environment
• Willingness to learn and to grow with the company
• Loyalty and commitment to the company owners
• Willing to sign a confidentiality agreement
• Keep the overall appearance of the office tidy (professional cleaning provided)
• Maintain a positive, professional attitude with everyone

Remuneration

• The successful candidate will receive a competitive hourly rate for the probation period of three months
• Three Month Performance Evaluation to be conducted and at that time a wage review will be considered
• Thereafter, performance evaluations and wage/salary reviews will take place annually on your company start date.
• Holidays will be awarded as required by the BC Labour Code (starting with two weeks). Typically, there will additional paid time off during the Christmas holiday period (to be determined on a year to year basis)

Above is an outline of the Duties and Expectations of our Office Administrator position. It is our company philosophy to work together to create a positive, fun, enthusiastic environment and provide solutions so the entire office is successful even if its not in our job description. We are looking for a team player!  

 

To apply, Contact:

RE/MAX Williams Lake Realty

#2-85 S 3^rd Avenue Williams Lake, BC V2G 1J1

Ph: 250 392 2253

Fax: 250 392 2210

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Emergency Services Coordinator

Classification: Permanent, Full Time

Hours: 35 Hours per week

Salary: Wage will be negotiable, depending on experience

Location: Williams Lake and Yunesit’in

Deadline: Until filled

Summary

At the Yunesit’in Nation, we thrive when our people thrive. We are currently seeking an Emergency Services Coordinator who will be an integral part of our team and will support all aspects of the emergency program including emergency preparedness, response, support, and recovery services, as well as project work related to the nation’s emergency management services. The Emergency Services Coordinator will be responsible for coordination of community emergency support services, acting as the central point of liaison for support services team building, and during emergency response.

Key Responsibilities

• Coordinate the Emergency Support Services (ESS) program within the community.
• Update Emergency Operations Centre (EOC) support documents, including contact and resource lists; innovate new documents based on current best practices as required; and, share completed products with other community and emergency programs.
• Research, analyze, and prepare documents and reports to support the updating and enhancement of the community’s emergency management plan and associated plans.
• Assist with the delivery of emergency management and cultural safety preparedness training to community staff and members.
• Coordinate community relations and engagement, including organizing meetings; developing and delivering presentations; creating information displays, pamphlets, and other collateral; and, evaluating public engagement effectiveness.
• Provide key support during EOC activations; act as an EOC section chief where required.
• Participate in training to maintain and develop EOC skills and abilities.
• Support the administration in Community Wildfire Prevention Plans and FireSmart programs.
• Support the preparation of grant funding applications and compliance reporting for funding received.
• Establish and maintain updated local resource and contact lists in case of emergency.
• Anticipate potential emergency situations by monitoring current conditions and participating in hazard awareness information sessions provided by related provincial bodies (e.g. FNESS, EMBC, UBCM).
• Support Protective Services in developing emergency plans to ensure compliance and preparedness.
• Collaborate with affected communities during EOC activations to ensure effective communications and support is provided to the community.
• Participate in the management of records of all applicable emergency-related programs, training, activities and related statistics.
• After an emergency, participate in community recovery as needed and track the progress of recovery issues.
• Participate in after-incident reviews and actively incorporate lessons learned from past emergency events to ensure procedures/processes are current and adequate to meet future such emergency events.

Qualifications

• Experience with First Nation communities and culture.
• Experience in the emergency preparedness, response, or recovery sector, is an asset but not required.
• Excellent research, organizational, and analytical skills with a keen eye for detail, along with the ability to triage and prioritize tasks.
• Strong computer skills (MS Office including Word, Excel, PowerPoint, Outlook).
• Willingness to undertake emergency management career development training.
• A high degree of self-motivation, an interest in taking initiative, and the ability to work independently with limited supervision.
• An aptitude for working collaboratively as well as individually.
• Strong interpersonal and communication skills; and the ability to build relationships with community members.
• Ability to remain calm and work professionally in an emergency situation;
• Demonstrated conflict resolution skills;
• The ability to work under pressure in a fast-paced environment, meet deadlines and manage projects while adapting to shifting organizational priorities.
• EOC experience or training is an asset
• The ability to work under pressure in a fast-paced environment, meet deadlines and manage projects while adapting to shifting organizational priorities.
• A valid BC Driver’s License.

Working Conditions

• Travel may be required.
• Travel and overnight stays may be required in the event of an emergency, and also occasionally in the context of team building meetings with member municipal ESS teams.
• Able to work on-call/overtime hours during evenings and weekends to respond to emergencies; and the ability to work flexible hours for engagements with the community.
• Ability to attend and conduct presentations.
• Manual dexterity required to use desktop computer and peripherals.
• Overtime as required.
• Lifting or moving up to 25lbs may be required.

Please send your resume, cover letter, and 3 references to:

Amanda Bailey

Community HR Generalist

Email: abailey@tsilhqotin.ca

Only those invited to interview will be contacted.

Preference will be given to those of Aboriginal Ancestry – Section 16(1) Canadian Human Rights Act.