Health Centre Administrative Assistant

Reports To
Operations Manager-Health Centre

Saulteau First Nations Mission

We strive to be the Best Governed Nation, one that is proud, culturally strong and self-sufficient. As stewards of the land, we will ensure that the best sustainable practices are followed, now and in the future. We remain proudly determined.

Job Purpose
The Administrative Assistant is primarily responsible for administrative support to the Operations Manager and at times, also supports the Director of the Health Centre. Their secondary responsibilities are aimed at aiding the smooth operation of the health center in addition to supporting community health initiatives and providing coverage and support to the Medical Office Assistant.
A high level of confidentiality is required for this role as correspondence pertaining to client confidentiality and personnel matters will be part of this job.

Duties and Responsibilities
• Providing confidential administrative services as directed by either the Operations Manager, or the Director of the Health Centre.
• Arranging for meetings as well as meeting facilities, assisting with preparation and distribution of meeting materials, setting up the room with audiovisual equipment and flip charts, ordering lunch, prepares and distributes agendas and minutes and provides follow-up information requested at meetings; takes meeting minutes as required and making other arrangements as required
• Follows up with managers on progress of assigned tasks and provides reports
• Filing, researching, creating, and editing presentations
• Makes reservations and registrations for seminars, meetings, community engagement sessions, community meetings, open houses and other community events as required. Coordinates and books travel
• Assists with grant writing; prepares proposals and follow up reports for grants as requested
• Actively participates, and at times, leads health centre community initiatives such as the community garden; eliciting community engagement, advertising, overseeing scope, activities, budget and prizes
• Participates actively as a SFN representative in collaborative partner networks and in related community activities
• Ordering and maintaining stock of authorized supplies, equipment, devices, and program resource materials; disseminating supplies, etc. as authorized
• Maintaining appropriate inventory controls for the health centre;
• Maintaining health storage area for supplies
• Providing coverage and support to the Medical Office Assistant; receiving and processing referrals; booking Doctor Appointments
• Picking up prescriptions from town
• Maintaining an address list of applicable First Nations and other health related agencies that SFN’s Health Centre Liaises with
• The Health Administrative Assistant may perform other duties as required for all applicable Health Services as the request of either the manager or the director

Qualifications and Skills
• Medical Office Assistant Diploma/Certificate; or working towards
• Two (2) or more years’ experience in office administration, preferably within a community health setting with related responsibilities of a Health Services setting
• Foundational business acumen and ability to read and analyze financial reporting is an asset
• Experience and knowledge of SFN is an asset
• Excellent oral and written communication and minute taking skills
• Ability to solve problems, make effective decisions, resolve conflicts, and manage time effectively
• Maintains high level of confidentiality in the handling of information
• Strong interpersonal, organizational and problem-solving skills and ability to work in a dynamic, fast-paced setting with multidisciplinary approach;
• Ability to work productively with little or no supervision and under stress of deadlines;
• Valid BC Driver’s License, a positive role model and the ability to pass a Criminal Records Check with a vulnerable sector screening

Work Conditions
• Work is performed primarily during the hours of 8:00 a.m. to 4:30 p.m. Monday through Thursday; however, the occasional Friday may be approved
• Occasional travel may be required
• This job description is not intended to be all-inclusive. The employee may perform other related duties as required to meet the ongoing needs of the organization

How to Apply?
Please submit your resume to jobs@saulteau.com on or before May 1, 2023

Job Title
Oil and Gas Referral Summer Student (4 Month Term – Starting in May 2023) Reports To

Oil and Gas Referral Technician

Saulteau First Nations Mission

We strive to be the Best Governed Nation, one that is proud, culturally strong, and self-sufficient. As stewards of the land, we will ensure that the best sustainable practices are followed, now and in the future. We remain proudly determined.

Job Purpose
The Oil and Gas Referral Summer Student supports the Saulteau First Nations Oil & Gas Referral Technician within the (SFN) Treaty Rights & Environmental Protection department. This position ensures on the job training on the BCER Referral Process on proposed projects and operations are planned and implemented with respect to and in the best interests of SFN Members’ Aboriginal and Treaty Rights. This department contributes to the betterment of SFN as stewards of the land who are committed to ensuring that sustainable practices and environmental protection measures are being followed.
Job Learning,

Duties and Responsibility

Desired Outcomes
Assist the Oil and Gas Referral Technician with:
• Responding to Oil and Gas referrals in a timely manner to the BC Energy Regulator; manages and mitigates activities that may have potential to impede treaty rights relating to traditional SFN member use and activities.
• Review proposed projects referred by government, proponents, and others to determine potential impacts on wildlife and wildlife habitat, fish and fish habitat, water, soils, air, vegetation or medicinal plants and Aboriginal and Treaty Rights under the direction of the Director of Treaty Rights and Environmental Protection.
• Maintains a good understanding of Treaty 8 Rights held by SFN members and reviews projects to assess potential impacts on SFN members traditional and cultural activities.
• Ensures that the Director of Treaty Rights and Environmental Protection is apprised of issues and interests affecting SFN members, the Treaty Rights and Environmental Protection Department and/or Chief and Council.
• Retains and collaborates with Professional technical consultants to assist in reviewing major projects.
• Applies knowledge and understanding of Crown land tenure disposition parcels and referrals in communications with Ministry of Energy, Mines and Petroleum Resources.

• Applies knowledge and understanding to work with the Provincial Environmental Assessment Office and Federal Canadian Energy Regulator on major oil & gas projects.
• Must build positive working Relationships and encourage Pre-engagement with Proponents.

Consultation and Research
• Job shadow and accompany the Oil and Gas Referral technician on Meetings with the BC Energy Regulator to identify concerns and comments about Oil and Gas activities on the Saulteau area of interest and any treaty rights.
• Assist the Oil and Gas Referral Technician to prepare responses to referrals from government, industry proponents or other stakeholders. The Oil and Gas Referral Technician will review and submit.
• Accompany the Oil & Gas Referral Technician, on arranged meetings with Elders, other staff and Chief and Council to collect their input on responses to complex referrals received, prior to preparing a response to submit to the Oil & Gas Referral Technician
• Ensures adequate research is completed to properly Prepare responses to government, industry, First Nations, or other stakeholder’s request for input.
Correspondence, Reports and Program Records
• Maintains a diary of projects worked on, a log of communications with proponents and government; and provides copies of correspondence and meeting/notes minutes to the Treaty Rights and Environmental Protection Referral Technician.
• Prepares a monthly summary of activities, commitments, and ongoing issues.
• Assists in arranging meetings with proponents, making travel arrangements and preparing business expense claims, invoices and relevant forms for signature by authorized personnel.
• Utilizes other computer software to complete and compile documents and reports as required and maintaining competency with respect to QUIS, Filezilla, Word, Excel, PowerPoint and any other programs required to perform the work.

Other Related Duties
• Participates actively as a SFN representative in collaborative partner networks, including the Ministry of Energy, Mines and Petroleum Resources.
• Plans seasonal field visits with SFN members.
• Participates in all SFN sponsored community events as required.

Required Qualifications and Certifications
• Valid BC Driver’s License
• Provision of a Police Information Check – Vulnerable Sector is required.

Required Knowledge, Abilities and Skills
• Ability to prioritize as well as be adaptable to changing priorities as necessary.
• Ability to solve problems, make effective decisions, and resolve conflicts.
• Ability to have communication skills, follow directions and have positive attributes.
On the job learning outcome objectives:
• Knowledge of Treaty Rights, Traditional Land Use Studies, and Oil and Gas industry and regulations
• Knowledge of BC ER, EAO, CER and MEMPR regulatory processes
• Knowledge of core values of First Nations governance
• Knowledge of safety legislation and best practices
• Ability to exercise moral judgment in the handling of confidential information.
• Ability to work with Proponents, Government, and other stakeholders and to influence and/or re-direct as necessary.

Work Conditions
• Work is performed primarily during the hours of 8:00 a.m. to 4:30 p.m. Monday through Thursdays.
• Travel may be required within surrounding community.
• Enters data into a computer or other keyboard device requiring continuous or repetitive arm-hand-eye movement.
• Remains in a sitting position for extended periods of time.
• Walking and hiking in rugged terrain or remote areas for field visits and site verification or training as required.

How to Apply?
Please submit your resume to jobs@saulteau.com on or before May 1, 2023

Job Title
Early Childhood Culture, Language and Land Based Program Coordinator

Reports To
Manager of the Childcare Centre

Saulteau First Nations Mission

We strive to be the Best Governed Nation, one that is proud, culturally strong and self-sufficient. As stewards of the land we will ensure that the best sustainable practices are followed, now and in the future. We remain proudly determined.

Job Purpose
The primary focus of this position is to coordinate the Cultural aspects of the SFN Early Childhood Daycare and Land-Based Childcare programs, as well as to work with the staff to Develop and implement a Culture, Language and Land-Based program for children ages 1-5 and liaison with other programs to encourage preservation of Culture and Language.

Duties and Responsibilities
Illustrative Examples of Work:
• Coordinates efforts of school and staff in the development and implementation of a comprehensive Cultural Program for students of the center
• Supports daycare in the presentation of aboriginal cultural awareness for all students.
• Provides classroom teachers with aboriginal resources.
• Assists teachers with identifying, developing, and integrating aboriginal resource materials (i.e., Shared Learning) for all students and works with Aboriginal students to learn about their cultural identity.
• Arranges and/or supports Aboriginal cultural events and activities for the daycare and its students.
• Makes presentations to parents, staff and community groups on the importance of the Aboriginal Cultural Program initiatives.
• Organizes culturally based workshops for staff and parents where relevant.
• Liaison and involve Elders and other community members in cultural program activities – oversee their participation in the programs.
• Acts as an advocate for the inclusion of Culture and Language programs at the center including guiding and mentoring staff.
• Maintains open communication with other program staff.
• Upon request, attends meetings related to work.
• Performs other job-related duties or helps with special projects related to Culture and community.
• We believe in team building within the community and programs so their can be times the coordinator will work with other departments on projects that promote Culture and community which can include off site outreach.
• At least half of the program will operate out of the Land-Based Learning Cabin.
• Maintain a budget for the Land Based/Culture program.
Required Abilities and Qualifications
• SFN ancestry an asset
• A minimum of two (2) years experience working with Aboriginal students and families in a Cultural context
• Demonstrated working knowledge of student and family cultural needs.
• Ongoing involvement with Aboriginal culture and traditions
• Be able to develop the Culture, Language and Land-Based Program along with Staff
• Good organizational skills to help with special projects such as Cabin Grand Opening, our program aboriginal celebrations, and Community Input meetings etc.
• Ability to work independently and with confidentiality.
• Be comfortable working outside with children, families, and Guests to program.
• Excellent communication and interpersonal skills
• Ability to work with a specific budget as given to coordinate this program.
• Ability to use computer technology within our program context.
• Possession of own transportation and a valid driver’s license (will need to be able to help with transporting some guests to programs and for outreach activities
• Valid Basic First Aid Certificate (Children’s) or willingness to acquire. Term
• This is a 1-Year term position, 32 hours per week from May 1, 2023, to April 30th, 2024.

Work Conditions
• Work is performed primarily in the center.
• Normal hours of work are scheduled between 7:30 a.m. to 5:00 p.m. Monday through Thursday.
• Travel may be required within SFN community and surrounding community.
• Travel for meetings/training may be outside of the community.
• Outside supervision of children, weather permitting.
• Lifting or moving up to 40 lbs may be required.

How to Apply?
Please submit your resume and cover letter to us at jobs@saulteau.com on or before April 30, 2023.