OPERATIONS ASSISTANT CLASSIFICATION: OFFICE ASSISTANT 9
MINISTRY: FORESTS, LANDS AND NATURAL RESOURCE OPERATIONS WORK UNIT: BC WILDFIRE SERVICE
JOB OVERVIEW
The BC Wildfire Service (BCWS) is a unique program of government tasked with the responsibility of preventing and managing wildfire on the landscape. With a workforce of approximately 1600 the program’s staff are dedicated to undertaking the BCWS mandate in delivering effective wildfire management and emergency response support to protect values, while encouraging sustainable, healthy and resilient ecosystems.
This position is responsible for providing administrative and clerical support within the Response Centres.
ACCOUNTABILITIES
Required:
• Responds to general inquiries from staff, clients, partners and stakeholders over the telephone or at the counter and designates to appropriate staff.
• Provides administrative support, including correspondence, minutes, forms, reports and briefing packages.
• Coordinates travel arrangements and oversees the booking of conference rooms for staff.
• Assists with a variety of office duties, including pre-org information, processing program related forms, updating documents, records management, and mail functions, as required.
• Assists with tracking basic financial transactions, including invoices and travel expenses.
• Assists work unit with providing daily data input reporting.
• Monitors communication systems for local field staff and provides logistical support.
• Assists with information gathering for contracts as required.
• Participates in facilities maintenance as required.
• Arranges for maintenance/repair of office equipment.
• Requisitions stationary and office supplies and processes corresponding paperwork.
• Assists with organizing fire preparedness needs, liaising with fire personnel and equipment operators as required.
• Assists with staffing documentation and orientation in accordance with branch procedures.
• Functions in the Incident Command System as assigned.
JOB REQUIREMENTS
• Grade 12 or equivalent.
• Experience working in an office setting.
• Valid Class 5 or 7 driver licence.
• Successful completion of security screening requirements of the BC Public Service, which may include a criminal records check, and/or Criminal Records Review Act (CRRA) check, and/or enhanced security
screening checks as required by the ministry (Note: It is important that you read the job posting carefully to understand the specific security screening requirements pertaining to the position).
WILLINGNESS STATEMENTS
• To be flexible regarding ongoing changes in responsibilities, assignments and corporate structures.
• To keep current on emerging issues.
• To take in-house training and certification as required.
• To fly in aircraft (fixed wing and rotary) as required.
• To work extended hours, including weekends, and be on standby with limited notice in accordance with the preparedness plan.
• To travel and overnight in remote locations where accommodations may vary as required.
• To participate in Incident Command System positions as assigned.
• To work under adverse or stressful conditions, including smoke, extreme heat and mountainous terrain in remote and isolated conditions.
To apply, please visit:
http://bcfireinfo.for.gov.bc.ca/hprScripts/Jobs/index.asp