The Receptionist effectively carries out reception and general administrative tasks providing excellent customer service as the initial greeting and welcome to visitors/callers.  The Receptionist uses a cordial and friendly approach and promptly addresses customer needs in a professional manner, and works to build effective relationships within the organization, associated agencies, government, and the general public.

Duties and Responsibilities

Reception:

Answers incoming telephone calls and addresses visitors, directing inquiries, providing information, screening calls, setting up appointments, and taking messages as required
Distributes incoming mail and faxes after date stamping; organizes outgoing couriers
Maintains the office calendar recording governing body and management meetings, events, and critical deadlines; coordinates boardroom booking system; maintains staff “in/out” attendance
Ensures the general tidiness of the main entrance/reception area, including the photocopier room
Ensures completion of paperwork, sign-in, sign-out procedures
Organizes catering (food/beverages) for events or guests as required
·        Leadership Meetings – Ensure coffee, tea, etc. is set up in the INDC boardroom.  Set up for lunch in the INDC boardroom (plates, cutlery, etc is put out in the morning). Clean up and bring the caterer’s items downstairs and left over food is packaged up. Clean tables before & after meeting.

Ensure that all staff leaves, community travel, meetings, lateness and absences, etc. are entered into the attendance log.
General Office Services:

1.      Performs general administrative duties including maintaining bulletin boards, faxing, photocopying, data entry, and word processing of correspondence and other documents

2.      Provides assistance to team members/management for special projects, including conducting research, coordinating reports and documentation, or assisting with travel or community events

3.      Maintains office telephone extension directory and updates this periodically, providing updates to employees and management as required

4.      Collects all outgoing correspondence, prepares mail with appropriate postage, delivering outgoing mail and collecting new mail daily

5.      Arranges for servicing of office equipment and orders office/kitchen supplies

6.      RIMS

7.      Ensures Birthdays, new council members and sympathy cards are mailed out as necessary

8.      Create and implement Receptionist

9.      Organizes the annual update of the organizations office assist inventory list for both Tribal Council and Treaty Society

10.   Other duties as assigned or required

Building:

1.      Ensures twice yearly check-ups are completed for HVAC system

2.      Ensures completion of paperwork, sign-in/out and security procedures are followed

3.      Oversees and ensures that general maintenance and repairs to building and yard are carried out

4.      Ensures yearly maintenance of fire extinguishers and exit lights

Skills and Abilities:

•        Accurate typing speed of 30 words per minute

•        Proficiency in the use of computer programs for word processing, databases, spreadsheets, email and the internet, to the intermediate level (capable of using a large number of functions and feel confident using the program)

•        Must have strong administrative, organizational and communication skills

•        Ability to deal tactfully and effectively with clients, customers, suppliers, and co-workers

•        Ability to self-regulate, meet deadlines, have attention to detail

•        Recognizes and respects all cultural diversity and has an understanding of Aboriginal culture

Experience:

•        Six months to one year administrative, clerical or coordination experience

•        Demonstrated experience in developing and maintaining office systems and controls

Please submit your cover letter and resume including 3 work references to:

 

Marg Shelley

Executive Director

Northern Shuswap Tribal Council

17 South 1st Avenue, Williams Lake, BC V2G 1H4

Email: administration@nstq.org

The Fisheries Coordinator contributes to the overall success of the organization by effectively carrying out operational duties and coordinating support functions within the NSTC Fisheries Program while providing back up support to other departments of the Society. This position focuses on providing effective, professional, and timely assistance and solutions to administrative needs and requirements.

 

Duties and Responsibilities

A: Operations:
1. Assists the Fisheries Manager in developing and implementing an operational plan aligned with the strategic direction of the program and society
2. Assists the Fisheries Manager in meeting regularly with communities and natural Resource Staff;
3. Attends meetings as directed by the Fisheries Manager and prepare summaries of those proceedings
4. Oversees the Catch Monitoring Program, including assistance in hiring and orientation of staff
5. Oversees and participates in fisheries projects as required and directed by the Fisheries Manager

B: Administrative:
1. Performs day-to-day administrative/clerical duties, including filing, photocopying, faxing and processing correspondence, as well as keeping the office organized and well maintained
2. Prepares for team meetings including organizing notifications, agendas, facilities, and preparing packages
3. Coordinates the scheduling of fisheries program activities, including developing and disseminating schedules
4. Maintains the NSTC Fisheries database and other computerized files
5. Records meeting minutes; types and disseminates minutes; Ensures meeting minutes are properly stored
6. Assists colleagues in the completion of timesheets, travel, invoices, etc.

Education & Work Experience:
1. Diploma in Natural Resources Management, Fish Biology, or a related field;
2. Two years’ natural resources experience in a similar position, or related experience
3. Experience supervising and managing staff would be an asset
4. Two to four years of fisheries technical experience would be an asset
5. Some administrative, clerical, coordination or executive support experience is an asset to this position and a desire to upgrade if necessary is essential;

For a complete Job Description and application package visit the Job Postings section of our website @ www.nstq.ca

 

Please submit applications to:
Attention: Marg Shelley, Executive Director
Northern Shuswap Tribal Council 17 First Avenue South, Williams Lake, BC V2G 1H4
Email: administration@nstq.org; Phone: (250) 392-7361, ext. 200 or 1- 888 – 392 – 7361 Enquiries only

APPLICATION DEADLINE: January 27, 2023
Applications will be accepted by fax (250)392-6158, hand delivery, email, or by post.
Please provide a Cover Letter, Resume and Availability. **NOTE** Applications received after 4:00 PM on January 27