EMPLOYMENT OPPORTUNITY

POSITION TITLE:    Executive Assistant / Career Preparation Coordinator

DEPARTMENT:        Education

SUPERVISOR:           Education Director

TERMS:                      Full-Time, Permanent (35 hours per week)

Reference #:                2022-001

Summary Statement

Esk’etemc is seeking a highly motivated and innovative individual to work as an Education Executive Assistant / Career Preparation Coordinator who will report to the Education Director.

Summary of Duties

1) Input data – client files for All Roads and training.

2) Collect information and filing around proposals, funding reports, personnel files, job descriptions, and certification.

3) Organize (establish) Violence Threat Risk Assessment (VTRA) protocols for school and Education Department.

4)  Organize phone trees, forms, procedures and protocol around potential traumatic events.

5)  Create, organize and run financial spreadsheet broken down into departments and codes.

6)  Importing and exporting data from/to Excel and Access

7)  Designing, building, and entering data on MS Works and producing reports.

8) Ability to apply for grants.

9) Build strong connections within the community and the region (Williams Lake) for the purpose of marketing clients and branding the program.

10) Organize and maintain Trades Training and Career Exploration.

11)  Develop connections with TRU, All Roads, and other Post Secondary Institutions training including NVIT.

12) Search out other training and partnering opportunities.

13) Assist with Career Fairs and Post Secondary visits.

14) Liaise between Sxoxomic School, Post Secondary and Adult Education for grade-appropriate Career Exploration opportunities.

15)  Organize work experience opportunities for high school students and collaborate with employers to complete necessary applications and processes for work experience.

16)  Ability to provide thorough on-the-job coaching and follow-up support to clients and employers, ensuring maximum success.

 

Education and Qualifications

• Completion of Grade 12
• 3-5 years of experience as an Executive Assistant and working with youth in the field of Career Preparation and Training.
• Must be independent, self-motivated and have a mature disposition.

Knowledge, Skills, and other Abilities

• Facilitate effective communication with staff, students, parents and visitors in a way that
• enhances and contributes to the goals of Esk’etemc Community Education.
• Ability to build and maintain positive relationships and partnerships with students, families, schools and the broader community.
• Exceptional experience using Windows-based computer applications (ie. Word, Excel, Outlook, and Access) and basic problem-solving with office equipment.
• Ability to understand and review a budget.
• Ability to create virtual meetings, run breakout rooms and take minutes for meetings.
• Ability to Ability to conduct a formal needs assessment, including assessment of skills, education, experience, employment readiness, job search skills, life skills and social skills.
• Ability to write and format current industry-standard resumes and guide students to resources to assist them in meeting their job-search needs.
• Knowledge of Indigenous social issues, both historical and current, and experience navigating cross-cultural challenges.
• Knowledge and understanding of Secwepemctsin
• Knowledge and understanding of Esk’etemc Culture and Traditions
• Current Provincial Criminal Records Check
• Valid BC Class 5 Licence

Applications will be accepted until January 19, 2022.

Salary will be negotiated based on relevant experience and abilities.

Submit cover letter, resume, and references to staceyj@esketemc.ca. or in person with Human Resources Coordinator, Stacey Johnson.

Esk’etemc thanks all applicants for their interest, however, only those selected for an interview will be contacted.