Payroll & Benefits Administrator
Key Responsibilities
Maintain Sage 300 setup for employees and payroll;
Collect, develop and maintain payroll and benefits related forms including, but not limited to, tax forms, new hire documentation, employee change forms, benefits application and change forms;
Gather new hire documentation from hiring agencies and set up new employees in the accounting system;
Process payroll for all agencies on a bi-weekly/semi-monthly basis for both union and non-union employees:
Receive timesheets and enter into the payroll system;
Review and compare entered data to source data to ensure accuracy of data entry prior to posting;
Post payroll information in Sage 300;
Produce payroll reporting;
Review and verify employee statements of earnings including gross and net salaries/wages, compliance with all deduction requirements and taxable benefits and employer contributions;
Arrange for Executive Directors to review and approve payroll for their agency;
Enter and process payroll direct deposits for all agencies;
Report and process all payroll related data/payments including source deductions and WCB;
Prepare and file T4’s for all agencies on an annual basis;
Reconcile all payroll related accounts (in example, wages payable, vacation pay payable, WCB payable, benefits payable, etc.);
Prepare and process payroll related journal entries necessary to support internal and external financial reporting requirements;
Contribute to annual budgeting process for all agencies as related to Wages and Benefits costs;
Maintain a diary system to ensure follow-up activities are completed in relation to things such as:
Expiry/Renewal of employment contracts in order to maintain accuracy of payroll information such as pay rates and vacation entitlement;
Employee Anniversary dates in order to identify entitlement to benefits and/or scheduled benefits adjustments (i.e. RRSP matching rates);
Other documentation and information necessary to maintain completeness and accuracy of payroll and payroll related information;
Manage benefits programs for all agencies, including:
Providing employee forms for completion;
Setting up benefits for new hires upon eligibility;
Processing changes to employee benefits, as necessary, for things such as changes in marital status, dependents, etc.
Deducting and remitting RRSP contributions
Receiving and reviewing benefits invoices and arranging for payment
Work with external benefits providers with respect to ongoing maintenance of benefits programs, including provision of payroll related data needed for benefits premium renewals;
Under direction of agency Executive Directors, prepare and process ROE’s for terminated employees;
Communicate with a variety of employees, Managers and Executive Directors as necessary to gather and/or disseminate information necessary for completeness and accuracy of payroll and benefits maintenance;
Maintain all payroll and benefits related filing systems and file all payroll related information;
Receive, review and undertake necessary activities to address payroll related correspondence from CRA;
Remain up to date on all payroll related legislation and take a lead role in implementing changes as necessary to meet requirements of new legislation, taxes, etc.;
Maintain statistical information related to payroll for purposes of completing various reports;
Under the direction of the Finance Manager, undertake other accounting duties to support the Finance Team in the completion of full cycle accounting for all agencies, following Accounting Standards for Not for Profit Enterprises;
Cross train in other accounting related functions to assist with vacation coverage upon request by the Finance Manager;
Other related duties as required.
Requirements
Recognized professional payroll certification issued by a Canadian Payroll Association is preferred;
Minimum of three years’ payroll experience is required;
A comparable combination of payroll experience and formal payroll education will be considered
Knowledge of SAGE 300 Payroll Module; including setup and maintenance, is considered a strong asset;
Strong attention to detail and accuracy is essential;
Core Competencies
A high level of integrity and judgment
Outstanding attention to detail
Ability to deal intelligently, tactfully and effectively with peers, employees, Managers, Executive Directors and external stakeholders
Ability to recognize and appropriately manage and maintain confidential and sensitive information
Ability to recognize opportunities to improve processes
Self-motivated with ability to work independently and manage priorities
Ability to remain cool and calm under pressure
Open to feedback and adaptable to change
A team player who brings a positive attitude to contribute to a positive work environment
Excellent written and verbal communication skills
Apply by email to rswain@cccdca.org
