Title: Natural Resources Referrals Clerk

Wage: $20.00 – $25.00/hr

Reports To: Natural Resources Manager

Employment Type: Permanent/Full Time

Job Summary
Under the general direction of the Natural Resources Manager, the Natural Resources Referrals Clerk (NRRC) is responsible for organizing and coordinating responses to government and third-party referrals that will impact High Bar First Nations (HBFN) traditional territory. The protection and enhancement of High Bar First Nation lands is the primary goal of the HBFN NRRC. The NRRC will also effectively carry out administrative and safety management functions in accordance with the strategic direction set by Chief and Council. The NRRC must have excellent administration and organizational skills, a pro-active approach, able to handle organizing training, keeping safety records and ensuring procedures are kept up to date, tracking equipment inventory and ensuring devices have the correct software versions and licences. This position provides support to the Natural Resources Department and back up to the office.

Duties and Responsibilities:

Administration & Referrals
1. Develops a response protocol for referrals and activities based on forestry, mining, water, land development and other activities impacting on Aboriginal Rights and Title
2. Manages Referrals through an automated portal, ensuring that all correspondence is filed electronically and templates and checklists are used for efficiency
3. Undertakes referrals in conjunction with the Archaeology Heritage Cultural Coordinator and Arch crews
4. Arranges field trips with Elders, traditional knowledge holders, resource users and community members to record use, knowledge and concerns; physically reviews land in question.
5. Performs general administrative duties for the Natural Resources Department including maintaining faxing, photocopying, data entry, and word processing of correspondence and other documents
6. Creating routine correspondence and prepares reports and presentations
7. Takes responsibility for the organization and paper file management system following file management system for HBFN (i.e., emails, projects, scanning historical and current documents)
8. Organizes training programs for field crews (i.e., Referral Officer Training, Resources Information Standards Committee – RISC Training, Rights and Title Training ensuring location is booked, materials are copied, room is set up, sign in sheets obtained, records maintained of people who are trained, and information provided to all registrants.
The duties listed are provided as examples of area of responsibility and are not intended to create limits to responsibility but to help understand the scope of the position. All staff are expected to be team oriented and maintain confidentiality of all information gained while working with the organization.

Qualifications:

Education:
1. Referral Officer Training – Post secondary courses in Natural Resources management or related field or Certificate or diploma in administration or related discipline or the equivalent training and experience
2. Certification in S-100 Fire Fighting Course, Level 1 First Aid with transportation endorsement, Resource Information Standards Committee (RISC) training
3. GIS Certification is an asset for this position

Skills and Abilities:

• Proficiency in the use of computer programs for word processing, databases, spreadsheets, email and the internet, to the intermediate level (capable of using a large number of functions and feel confident using the program)
• Understands the regulatory environment of forestry, mining, lands, water and wildlife
• Ability to work independently and build effective interpersonal relationships• Ability to self-regulate, meet deadlines, have attention to detail, and respect confidentiality
• Knowledge of High Bar First Nations people, territory, culture and traditions
• Ability to use GPS, radios and other field equipment.
• Strong communication skills, ability to demonstrate report writing and presentation skills
• Recognizes and respects all cultural diversity and has an understanding of Aboriginal culture
• Must have strong administrative, organizational and communication skills
• Ability to understand, learn and apply health and safety information and investigations
• Strong communication skills, ability to demonstrate report writing and presentation skills
• Recognizes and respects all cultural diversity and has an understanding of Aboriginal culture

Experience:
• One to two years natural resources experience in a similar position, or related experience
Working Conditions:
• Travel to other related organization locations will be required
• Non-standard hours of work
• Receives moderate supervision with less frequent direction and occasional review of the work performed
• Office environment: most services are provided immediately; the employee must be aware of the sensitivity, confidentiality, and urgency of requests while balancing other work commitments
• Receives moderate supervision with less frequent direction and occasional review of the work performed

Conditions of Employment:
• Must be able to obtain and maintain a valid BC Driver’s Licence
• Must provide a vehicle in good operating condition and appropriate vehicle insurance to meet program requirements OR access to company vehicle is provided and requires a valid Driver’s Licence.
• Must have valid proof of vaccination against COVID-19

Directly Supervises:
• None

General Category:
• Operates as part of a team and is flexible about the boundaries and functions of the job.
• Maintains open and professional communications with co-workers, community members and all others who do business with HBFN.
• Ensures that all internal and external deadlines are met.
• Travels as required in the performance of their job.
• Serves on committees as directed by the Natural Resources Manager.
• Takes responsibility for identifying upgrading of personal skills necessary to perform job duties.
• Successfully completes all training courses undertaken at the direction of the Natural Resources Manager
• Maintains confidentiality of all information seen, heard or obtained by virtue of employment
• Recognizes and respects all cultural diversity and has an understanding of Aboriginal culture.

Please enclose a cover letter, with 3 references and email to office@hbfn.ca or mail to High Bar First Nation, PO Box 458, Clinton, BC V0K 1K0
Closing date for posting – When the position is filled.