Canadian Mental Health Association – Cariboo Chilcotin

Job Title: Director of Finance
Reports To: Executive Director
Non- Union: Excluded Grid 8

Salary: $92,000 – $105,000/year

Job Summary

The Finance Director is responsible for overseeing core financial functions including accounting, payroll administration, financial reporting, budgeting, compliance monitoring, audit coordination and ensuring contract and grant compliance.

This role develops and maintains financial systems, prepares financial statements and reports, supports audits, manages cash resources, and provides advanced financial analysis to guide organizational decision-making, ensures accurate and timely financial transactions, manages statutory payroll remittances, supports budget development and forecasting, maintains financial control systems, and ensures compliance with contract, grant, and regulatory requirements.

This position provides direct supervision to finance, payroll and administration support staff, including work assignment, training and orientation, performance feedback, and problem resolution to ensure efficient and accurate departmental operations.

Duties and Responsibilities

A. Accounting & Payroll Administration
• Oversees accounting and/or payroll systems, policies and procedures, including methods for depreciation, revenue deferral, and accruals
• Ensures the preparation and accuracy of financial statements, balance sheets, income statements, general ledger entries, T4s, period-end work papers, tax returns, other accounting schedules and analytical reports
• Works directly with external auditors to provide reconciliation and analytical working papers, responds to inquiries, and implements required adjustments
• Performs banking functions including deposits, online banking, reconciliations, and monitoring account activity to ensure compliance with financial controls
• Manages cash resources, maintains cash flow forecasts, provides investment recommendations and reporting as required

B. Financial Controls, Reporting & Contract Administration
• Develops, evaluates, and oversees financial control and reporting systems related to budgets, grants, resource allocation, and contracts with external agencies and service providers
• Ensures compliance with contract terms, grant conditions, and financial requirements through monitoring systems and data verification
• Interprets financial policies and provides guidance to management; ensures adherence to provincial/organizational financial policies and makes improvement recommendations
• Conducts audit-related duties including verifying financial records, liaising with auditors, following up on audit recommendations, and monitoring compliance
• Performs advanced financial projections, analyses, business cases, trend studies, and cost-benefit assessments to support contracts, grant applications, and program planning

C. Budget, Forecasting & Resource Allocation
• Supports annual budget development, prepares submissions, and presents financial justifications to senior leadership
• Advises on budgetary issues, including the allocation and reallocation of contract and program funds, signing authority, and deficit/surplus mitigation strategies
• Maintains accurate salary costing models, cash flow estimates, and comparative expenditure statements

D. Payroll Administration & Statutory Remittances
• Process or oversee payroll, ensuring accuracy, confidentiality, and compliance with legislation
• Calculate and reconcile statutory deductions and remittances including CPP, EI, and Income Tax
• Process pension/superannuation contributions and complete required forms and reconciliations
• Complete year-end payroll obligations including T4 slips and reconciliations.
• Administer payroll-related documentation including benefit letters, vacation/sick leave status, and salary verification
• Secure and maintain accurate payroll/timekeeping records
• Processes manual cheques, retroactive payments, benefit enrollments, payroll summaries and analyses

E. Staff Supervision & Communication
• Supervises staff as assigned, including work assignment, performance feedback, orientation, and staffing problem resolution
• Provides leadership to finance and payroll support staff through workload coordination, training, oversight of quality standards, and performance support
• Provides responsive communication to internal and external inquiries, and recommends corrective action where needed

Qualifications

Education & Experience
• CPA designation preferred; equivalent senior-level nonprofit financial leadership experience may be considered
• Five years recent, related accounting experience
• Extensive experience with SAGE 50 accounting software
• Equivalent combinations of education, experience, and training may be considered

Knowledge, Skills & Abilities
• Knowledge of accounting, financial, and budget management principles
• Ability to develop, evaluate, and monitor financial systems and procedures
• Ability to analyze and resolve complex financial and contractual issues
• Advanced mathematical and financial calculation skills
• Ability to interpret and apply policies and procedures
• Strong written and verbal communication skills
• Ability to plan, organize, and prioritize competing demands
• Ability to operate related software and equipment (e.g., accounting systems, payroll, spreadsheets)
• Ability to work independently and cooperatively with others

Working Conditions
• Full-time position (35 hours per week) with flexibility for evening and weekend commitments
• Based at CMHA-CC offices in Williams Lake, with travel required within the Cariboo Chilcotin region
• Required to represent the organization at community events, stakeholder meetings, and provincial networks

Conditions of Employment
• Successful completion and ongoing maintenance of a Criminal Record Check.
• Agreement to and compliance with the organization’s Code of Conduct, Conflict of Interest, and Confidentiality requirements.
• Commitment to ongoing professional development and adherence to privacy and information-sharing legislation.

Send cover letter and resume to sarah.landry@cmhacariboo.org